We welcome your feedback and if it is in the form of a complaint, you can be assured that it will be handled in an objective, responsive and fair manner.
How to lodge a complaint
There are numerous ways you can lodge a complaint with us.
- Fill in a complaints form: Complaints form (online) or Complaints form (print only form)
- In person: Customer Service - 4 Little Street, Toowoomba or any regional office.
- By phone: 131 872
- By mail: PO Box 3021, Toowoomba 4350
- By email: firstname.lastname@example.org
Types of complaints
- Report an issue/request for service
If you are complaining or advising us of a problem such as a pothole, or water supply issue then you are encouraged to use the Request a service self help page or contact us by phone. Your first course of action is to speak with an officer within the Council’s Service Centre. If you've already tried to resolve the matter with the relevant branch and are still dissatisfied, you can contact Council’s Governance Branch, which objectively investigates and reviews matters in an effort to reach a fair outcome.
- Administrative action, misconduct, and fraud and corruption complaints
If you are unhappy about a particular council decision or action (administrative action), the behaviour of staff (misconduct), or if you believe staff are engaging in corrupt or fraudulent activities, Council is committed to the prompt and efficient resolution of complaints. Please lodge your administrative action, misconduct, or fraud and corruption complaint online or phone us on 131 872.
If the matter involves a suspicion of corruption, fraud or official misconduct you may wish to contact the Crime and Corruption Commission. A person who makes a 'public interest disclosure' may be entitled to certain protections available under the Act.
How we investigate complaints
We are committed to the provision of the highest quality level of service to our community. We welcome and encourage your feedback. The investigation of complaints can lead to improvements within our organisation, and the manner in which we supply and maintain services within our community.
When investigating complaints, we will endeavour to:
- acknowledge the complaint and keep you informed of the investigation in a timely manner
- focus the investigation on the specific issues raised by you
- provide consistent and fair outcomes
- be reasonable, even if there is no legal obligation for us to provide you with a remedy, we will consider if there is a moral obligation to take steps to redress any disadvantage caused by an administrative action
- be practical. In some cases, it may not be possible to completely resolve an issue. In such cases, we will attempt to take some action that may improve your situation, such as mitigate the detriment suffered. Consideration will be given to any practical action which you might suggest
- consider your complaint on its merits and observe the principles of natural justice
- be open and accountable. We will advise you of our decision clearly, together with reasons why the decision was made
- improve our business practices, policies and procedures to bring about change so that other people will not experience the problem
It is important to note that all allegations are treated as unsubstantiated until the investigation is finalised and the outcome indicates otherwise.
Information about related policies, including the 2.52 Complaint Management Framework Policy may help you understand the complaint process.
If you are not satisfied with the outcome of your concerns, you have the right to take your complaint to an external agency, such as the Queensland Ombudsman or seek Judicial Review through an appropriate court, Queensland Civil and Administrative Tribunal, Queensland Competition Authority etc.
The following frequently asked questions may help you understand our complaints process
This policy covers all complaints made to council about administrative actions; however, it does not apply to:
- requests for service
- the conduct of any councillor or staff member
- any matter that is already covered by a separate (statutory) review process. For example, planning issues that can be addressed through the Sustainable Planning Act 2009, or parking and animal penalty infringement notices that can be addressed through the Magistrates Court, or competitive neutrality issues that can be addressed through the Local Government Act 2009
- complaints lodged by a person with no direct interest in the subject of the complaint.
If you require help or assistance in making your complaint, or if you would like to talk about whether it is appropriate to make a specific complaint, please contact our Customer Service staff on 131 872.
We can investigate anonymous complaints, but it is important that we have the opportunity to collect enough accurate information to assess your complaint. Therefore we would prefer you use a pseudo name and provide a valid phone number or email address, if you are concerned about confidentiality. We would like to use these details to keep you informed of both the progress of your complaint, as well as the outcomes.
We will investigate your complaint only if it directly affects or relates to you, or if the aggrieved person has specifically asked you to act on their behalf, i.e. as their agent.
You need to provide us with accurate information, which is factual, concise and directly related to your complaint to enable a thorough investigation. We also ask you if you have raised the matter with us before, so that we may check the outcomes and/or progress of that complaint. If you have lodged a complaint on the same matter with another department or agency (e.g. State Government Department), we need to know that too, so that we can take those findings into consideration, if necessary.
We also ask you to provide an outline of the outcomes you would like to see happen as a result of your complaint.
Once you have lodged your complaint, if you change your mind, you may withdraw/retract your complaint at any time, and we will cease the investigation unless it requires referral to external agency.
If you are dissatisfied with the outcome of the investigation, you should contact the Manager of Governance on 131 872. Depending on the issue, complaints may be escalated to a number of external agencies or tribunals, such as the ombudsman. Contact details for the ombudsman are:
Tel: 07 3005 7000
Toll Free (Landlines only): 1800 068 908
Post: GPO Box 3314, Brisbane QLD 4001