Biosecurity advisory committee

The Toowoomba Region Biosecurity Advisory Committee will be established for a term of up to four years expiring 30 June following Queensland Local Government quadrennial elections, unless disbanded earlier by Council resolution.

Purpose of the committee

The committee has been created to provide high level strategic leadership and direction on the following functions and responsibilities:

Committee membership

The Toowoomba Region Biosecurity Advisory Committee will consist of up to twenty-four members, as follows:

Appointment of adjoining local authority, industry and State agency representatives will be made by way of invitation to organisations including, but not limited to, the following:

Appointment of the community representatives to the Advisory Committee will be made by Council after nominations have been invited in newspapers circulating in the area seeking expressions of interest from residents.

If any member of the advisory committee is absent from two consecutive general meetings without having obtained leave of absence from the advisory committee, the member's continued membership of that advisory committee will be referred to the Chief Executive Officer for determination.

The General Manager, Environment and Community Services Group, or nominee, will provide appropriate advice and administrative support to assist the advisory committee to meet its obligations.

Resignation and replacement of committee members

A committee member may resign at any time by way of written or emailed advice to the chairperson.

When a resignation is received, the resigning member may be replaced as follows:

Acting chairperson

If the chairperson is absent or unavailable to preside, the meeting shall be presided over by one of the two additional Councillors appointed to the advisory committee.

Quorum

The quorum for advisory committee general meetings will be a minimum of 51% of the membership.

Times and places for meetings

General meetings will be held on the third Friday of the months of September, March and June and on the second Friday of December. Additional meetings and/or field inspections may be scheduled as and when required. Attendance at additional meetings, workshops or field inspections shall be discretionary.

Council will generally be responsible for providing a suitable venue for meetings.

Meeting procedures

Unless otherwise provided in these terms of reference, the advisory committee will generally adopt informal meeting procedures. Where more formal procedures are required, the procedures described in Council's standing rrders will apply.

Voting

Conflict of interest

Where committee members have a conflict of interest, or could reasonably be taken to have a conflict of interest, in an issue being considered or to be considered at the meeting, the member must declare the conflict of interest to the meeting and must not be present while the matter, or a related matter, is being considered by the committee or otherwise take part in any decision of the committee in relation to the matter or a related resolution.

For the purposes of this clause, a member has a conflict of interest in an issue if there is a conflict between the member's private interest and the public interest.

Open to the public

Confidential matters

Should matters of a confidential nature be discussed at a meeting, the meeting may be closed to the public in accordance with Section 275(1) of Local Government Regulation 2012.

A person who is or has been a member of an advisory committee must not make improper use of information acquired as a member to:

Reporting

The Toowoomba Region Biosecurity Advisory Committee must submit a report of each of its meetings to the Chief Executive Officer, who will list any recommendations for Council’s consideration on an agenda of a meeting of a council committee. Day-to-day contact with Council will be through the Parks and Recreation Services Branch or as otherwise delegated by the Chief Executive Officer.

Sub-committees

The advisory committee has the authority to establish special interest sub-groups and working groups as required to address specific matters identified by the advisory committee. These sub-groups (established under the same terms and conditions as the advisory committee) are to report back to the advisory committee.

Review of terms of reference

The terms of reference for this advisory committee shall be reviewed by the sitting committee at its March meeting each year and recommendations regarding desired changes submitted to Council for consideration. Council may review the current terms of reference at any time in response to changing legislative requirements or the business needs of Council.

Remuneration

The Council will not generally authorise payment or provide remuneration to members of advisory committees however, where special circumstances exist, Council may resolve to pay remuneration, reimburse expenses and/or provide facilities to members of advisory committees.

Insurance

The Council will ensure that all members of advisory committees are covered by appropriate insurances (e.g. voluntary workers, public indemnity).

Last Updated: Friday, 02 November 2018 14:39