Regional Arts Development Fund (RADF) program

RADF logos and acknowledgementThe Regional Arts Development Fund (RADF) promotes the role and value of arts, culture and heritage as key drivers of diverse and inclusive communities and strong regions. RADF invests in local arts and cultural priorities, as determined by local communities, across Queensland. RADF objectives are to support arts and cultural activities that:

  • provide public value for Queensland communities
  • build local cultural capacity, cultural innovation and community pride
  • deliver Queensland Government’s objectives for the community

RADF is a flexible fund, enabling local Councils to tailor RADF programs to suit the needs of their communities.

The Regional Arts Development Fund (RADF) is delivered as a partnership between the Queensland Government through Arts Queensland and eligible local Councils across the state. 

Current stage of the RADF program

Expressions of interest for funding for projects commencing after 30 September 2018 are currently being sought. Please submit a non-binding expression of interest so we can gauge the level of interest in competitive grants for 2018/19. 

How to lodge an expression of interest

Please use the RADF funding expressions of interest form and refer to the 2017/18 RADF guidelines as these will have only minor revisions for the new financial year. Expressions of interest close 28 February 2018.

Any future RADF enquiries should be directed to the RADF Liaison Officer via email or 131 872.

Applicant requirements

Applicants must:

  • reside or be based in the local Council area, or if based outside the local Council area be able to demonstrate how the project will directly benefit arts and culture in the Toowoomba region.
  • be permanent residents or Australian citizens.
  • have an ABN or be closely associated with an eligible organisation with an ABN.
  • be over 18 years of age or have the application co-signed by a legal guardian confirming responsibility for the financial management of the funding.

Applications cannot be made by:

  • government agencies or departments of state or federal government.
  • educational, religious or medical organisations, where the application is for the organisation’s core business.
  • businesses where the application is for their core business.

Applicants must:

  • discuss their idea/project with the relevant community liaison officer (see RADF local working groups information below).
  • follow the application process as outlined below.
  • have appropriate insurance and adhere to sound workplace health and safety practices.
  • be able to demonstrate viability.
  • have met acquittal conditions for any previous Council grants.

Funds are not available for projects that:

  • begin before the date specified on the application.
  • seek ongoing operational expenses.

Application process

There is a two stage application process. This process has been put in place to ensure all areas within our region are getting equal opportunity to benefit from this funding program. All applicants are required to speak with their local Community Liaison Officer who is able to assist you through each stage of the application process.

  1. Speak with your local Community Liaison Officer (individual officers are listed under 'RADF local working groups')
  2. Submit a project outline, using the Stage one expression of interest/project outline form (see form at the bottom of the page), to the relevant RADF local working group.
  3. Your project will be prioritised by the RADF local working group and submitted to the central RADF committee for assessment.
  4. If your project is shortlisted by the central RADF committee you will be invited to submit a detailed written project application.

Application assessment

The Toowoomba Region Central RADF Committee assesses applications against the RADF Assessment Criteria and goals set out in the 2.16 Arts & Cultural Development Policy. Applications are ranked against each other and take into consideration available funding, balance across art forms, artistic excellence, geographic spread, government priorities and target group representation. 

What happens if I am successful?

Applications may take up to nine weeks to process from the closing date of applications. Applicants need to take this timeline into consideration when applying for funding. We recommend that groups calculate at least 3 months leeway from application to time of event, project or program. If you are successful, before you receive grant money and begin your activity, you will receive a letter from us advising you of the success of your application and a grant agreement form. No funds will be released until you complete and sign all relevant documents and return them to us.

The RADF committee may ask for special conditions to be included in your grant agreement. These must be met through your funded activity. Some conditions of grant that are common to all RADF grant recipients include the following:

  • Wherever possible, all funded activities must commence within the financial year of receipt of funding.
  • Grants can be withdrawn if an activity is unduly delayed – you will need to reapply in the following year.
  • Your acknowledgement of RADF funding in all publicity about your activity and as part of the outcome.
  • Requesting approval from the RADF Committee for any changes to the project outlined in your application.

What happens if I am not successful?

You will receive written notification from the Central RADF Committee which includes feedback. If you would like more detailed feedback on your application you can contact the relevant officer listed below.


Funding categories

All RADF grants in the Toowoomba region must reflect the classification ‘community regional partnerships that celebrate place’.  RADF in the Toowoomba Region encourages innovative and energising cultural and arts projects where artists, communities and Council work together in their locale or in partnership with another community, to achieve enhanced outcomes from RADF grants.

Community ‘place based’ projects will be identified, discussed, endorsed and prioritised by residents and interested people for inclusion on a local placed based grants projects priority list at Council-facilitated community meetings held annually in March/April. Each community meeting will form a local working group to develop and submit its expression of interest (EOI) for RADF funding for the district’s priority 1 ‘placed based’ project. Each local working group will elect a member of their group to act as chair and to represent their group on the RADF Committee. The relevant Community Liaison Officer (CLO) will assist the Local Working Group with its EOI and the RADF committee representative will chair the meetings.

Individuals can only access grant funding in a partnership overseen by the relevant local working group. All applications are advanced by the local working group according to community needs.

Grants can support projects that demonstrate a partnership between:

  • artists and local industry.
  • artists and community arts organisations.
  • artists and non-arts community organisations.
  • cross-Council collaborations


  • Partner with a sporting event and local tourism body to increase audiences and introduce arts content.
  • Partner with local school to deliver a youth arts focused project.
  • Partner with community health organisation to deliver creative aging project.
  • Categories for funding align with the eight goals of Councils Arts and Culture Policy.

Your project must aim to achieve at least two of the following:

  • Participation - to promote and foster cultural vitality and community pride and ownership by encouraging the broader community to participate in arts and cultural programs.
  • Arts and cultural practice - to support the arts and cultural sector in the development and presentation of their creative products and services.
  • Stronger communities - to utilise arts and culture as a means of building regional communities that are strong, engaged and connected.
  • Creative spaces and places - to continue supporting existing spaces and places for arts and cultural activities and plan for the long term sector needs of the communities of the region.
  • Community identity - to capture and celebrate the unique identities of communities within the Toowoomba region.
  • Cultural heritage - to ensure the stories of our region’s people, places and events are preserved and showcased.
  • Economic development - to recognise and promote the importance of the arts and culture to an enhanced quality of life, the benefits of a vibrant creative sector and the related economic benefits to the community.
  • Governance - to provide the leadership and infrastructure necessary to facilitate a strong and vibrant arts and cultural sector.

To be funded proposals must

  • Identify their participants (who will be engaged in the project/activity).
  • Identity their target audience for the activity (who do you want to attend?).
  • Show some detail on communication and marketing strategy (how will people know what you are doing).
  • Identify how many people will be employed/contracted for services because of the project (actual statistics eg: number of artists, local businesses).
  • Identify who will deliver the project (artist or organisation or collaboration)
  • Have a plan to gather information on value to the community and success (eg survey, attendance records, economic impact).
  • Have secured relevant external financial and in-kind partners or have identified opportunities to leverage additional investment (Have you secured additional support? Other funding, in-kind, earned income, crowd funding, own contribution).
  • Have an accurate budget (Funds are used as intended and accurate reporting must be provided through an income and expenditure statement and supporting documents eg: receipts?
  • Be promoted for consideration to the RADF committee by your relevant local working group.


Performance outcomes

RADF 2018-19 performance outcomes will be advised when they are available. In the interim intending applicants should consider the 2017-18 outcomes as these will be similar.

Public feedback surveys are mandatory for activities receiving $10,000 or more in RADF funds, and optional for activities receiving less than $10,000. Any project receiving $10,000 or more from RADF is required to report on specific statistics and feedback captured by the successful applicant via a public feedback survey to gain direct responses from and rating by attendees and or participants. Statistics must still be captured and reported for projects receiving less than $10,000 but additional public feedback is optional for these projects. 

All projects receiving RADF 2018-19 funding will report on their contribution towards the assessment criteria listed in the RADF application (details to be advised).

In 2017-18 the performance outcomes to be reported on were:

  • Quality: Across RADF funded activities where public feedback is gathered, average percentage of survey respondents rate the activity as good or excellent (NB: Public feedback surveys are mandatory for activities receiving $10,000 or more in RADF funds, and optional for activities receiving less than $10,000).
  • Reach: Number of people engaged in RADF funded activities as attendees, participants and volunteers.
  • Impact: Percentage of RADF funding allocated to activities that respond to local priorities


RADF local working groups

The RADF local working groups are advisory groups that support the central RADF Committee. There are seven working groups, based at the relevant service centre, and each consist of locally based members who have a keen interest in the arts and the development of their local area. These groups will work with the local Community Liaison Officer (CLO) to prioritise expressions of interest/project outlines, promote the program and assist their community to develop projects that have potential to benefit from RADF.

Local Community Liaison Officers

  • Oakey (Oakey/Jondaryan and Bowenville) - CLO: David Totenhofer
  • Goombungee (Goombungee, Kingsthorpe Yarraman, Cooyar, Quinalow/Maclagan, Kulpi, Meringandan West, Gowrie Junction) - CLO: Andrew Spradbrow
  • Crows Nest (Crows Nest, Highfields, Cabarlah/Hampton) - CLO: Lisa Goodman
  • Toowoomba (Greater Toowoomba) - CLO: Andrew Spradbrow
  • Pittsworth (Pittsworth, Southbrook, Westbrook) - CLO: Ann D'arcy
  • Millmerran (Millmerran, Cecil Plains) - CLO: Linda Weymouth
  • Clifton (Clifton, Greenmount, Nobby) - CLO: Sarah Rossiter

The list of districts is not exhaustive—applicants from a district not listed should talk to the nearest Community Liaison Officer.


Acknowledgment, reporting & acquittal processes for RADF

All RADF funded activities are required to complete a project outcome report. We will supply this to you. The project outcome report includes information about the success of your project, budget and support material which are required to be submitted to us within 8 weeks of the completion of your project.

Public feedback surveys are mandatory for activities receiving $10,000 or more in RADF funds, and optional but encouraged for activities receiving less than $10,000. Statistical reporting is required for every grant recipient.

RADF funded activities must acknowledge the Queensland Government and the Council in all promotional material, publications and products by inclusion of the RADF acknowledgment text and logos - which we will supply to you.

Past program details

The RADF program has closed for 2017/18.

In 2017/18 there were two projects funded — Lit Festival auspiced by Arts Council Toowoomba and Millmerran Historic Walk managed by Millmerran Commerce and Progress in association with Millmerran and District Historical Society.


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