Community drought support grant

We have grants up to $5,000 available to local community organisations or groups that can demonstrate the coordination of funds in drought declared communities to deliver a range of local community events and activities. Funding will be allocated to applications that demonstrate the organisation/management of a community event or activity that encourages and assists community interactions, inclusiveness and promotion of community connectedness, social well-being and increase access to support services.

Community drought support grants are now open.  Applications must be lodged by Friday 29 September 2017. 

Groups and organisations that can apply for a grant

Groups and organisations that meet all of the following criteria can apply:

  • Are not-for-profit.
  • Are an incorporated legal entity or are sponsored by an incorporated legal entity.
  • Operate or provide services within the Toowoomba Regional area.
  • Have appropriate insurance and adhere to sound workplace health and safety practices.
  • Are able to demonstrate financial viability.
  • Have met all acquittal conditions of previous council grants.
  • Public and private educational institutions -primary, secondary and tertiary - including Parents and Citizens and Parents and Friends associations.

If your group is not a legally constituted not-for-profit entity, your application will need to be endorsed by a legally constituted not-for-profit entity. The organisation that endorses the application takes responsibility for ensuring the funds are used as specified in the grant allocation. An organisation may endorse one or more community groups and can still lodge an application on its own behalf.

Projects ineligible for funding

Community grants may not fund:

  • loan or other debt repayments.
  • projects already started or completed.
  • recurrent administration and running costs such as regular wages and office expenses.
  • projects with a commercial purpose.
  • projects already funded by another of our grant programs.
  • prize money, trophies, raffle prizes or fundraising.
  • the purchase of land.

Low priority is given to:

  • organisations/individuals that have received funding previously for similar events excluding community events.

Groups that should not apply for a grant

These groups should not apply:

  • For-profit companies, trusts and other organisations.
  • Government, semi-government organisations and statutory authorities.

Grant assessment

Applicants must demonstrate:

  • that the organisation and project, activity or event is eligible.
  • that the organisation and project activity or event is viable.
  • an event or activity contributes to connectedness, social wellbeing and increase access to support services.
  • that there is a genuine need and community benefit.
  • how and why the support being requested will positively impact the local community.
  • evidence of planning, consultation and support.
  • financial need, the organisation's contribution and support, and other funding sought (whether successful or not).
  • linkages to program objectives.
  • any regulatory requirements have been or will be met.
  • a balanced, realistic and complete project budget.

Grants are assessed by panels that include our staff and Councillors. Grants are highly competitive and approval will depend on available funds, the number of applications and program priorities. Part-funding may be offered. Unsuccessful applicants may contact the relevant community liaison officer, who will provide feedback and assistance with future grant applications.

Grant conditions

Successful applicants must:

  • enter into a funding agreement with us.
  • use the grant only for the nominated purpose for which it is given, unless written approval is given for a variation.
  • obtain all appropriate permits, approvals, licences, insurances and indemnities etc, relating to the project.
  • expend the funds 6 weeks after completion of the project, unless written approval has been given by us for an extension.
  • acknowledge our support as set out in the funding agreement.
  • acquit the grant on an acquittal form as set out in the funding agreement within 6 weeks of completion of the project.

We reserve the right to request an audit of grant expenditure. Any unspent funds must be returned to us. Successful applicants who fail to comply with any of the above conditions may have their grant funding offer withdrawn.

We recognise the  important contribution community organisations make to the safety, health, equity and inclusiveness of their communities and have funded a community drought support grant program to provide funding and/or in-kind assistance to support  community organisations in their efforts to provide services, activities and events that are of benefit to the community. The community drought support grant program will provide support initiatives to strengthen the resilience of drought-affected Queenslanders by revitalising existing community support mechanisms within the Toowoomba region.

Eligible community groups, organisations and individuals can seek support to improve their capacity to make positive contributions to their communities by delivery of a range of local community events and activities that contribute to connectedness, social wellbeing and increase access to support services.

These guidelines apply to the community drought support grant program only. Details of the grants offered by us can be found on our site, or by contacting the one of our Customer Service Centres. If you are not eligible for support under this program, please check the guidelines for our other community grant programs.

Program objectives

The community drought support grant program seeks to achieve our objective to "Provide equitable access to and advocate for a range of services, programs and facilities to address disadvantage and foster inclusion" by providing support for projects that aim to achieve one or more of the following:

  • Demonstrate collaboration and partnerships between community organisations.
  • Encourage and assist community interaction and inclusiveness.
  • Strengthen the resilience of drought-affected communities.
  • Contribute to connectedness and social wellbeing.
  • Increase access to support services.

Preference will be given to applications that:

  • facilitate deliverable outcomes for the community.
  • demonstrate self-help, commitment and future sustainability.
  • are identified within a strategic planning framework.
  • are not duplicating existing projects, activities or events.

Grants and/or in-kind assistance will be given in an equitable, accountable, transparent and sustainable manner that produces   community benefits  with regard to  geographical equity  while complying  with regulatory and reporting requirements.

Support and assistance

Applicants may make appointments with relevant officers to receive advice on the funding and application process, and identify additional or alternative grant opportunities. Guidelines, application and acquittal forms are available at the bottom of this article.

Interpreter services can be made available for people who have difficulty communicating in English, through the "Telephone Interpreter Service" (TIS).

Funding

Grant funds are limited in the individual amounts available and the total funds available. Grants of up to $5,000 are available for any one project or organisation.

Applying for a grant

Applications are made by fully completing a community drought support grant application form, giving details  of the project and attaching information regarding:

  • The need for the project and who will benefit, such as a community benefit statement with reference to program objectives; any relevant feasibility studies or statistical analyses; results of community survey; or a needs analysis.
  • Identify how and why the support being requested will positively impact the local community.
  • Planning undertaken, including a budget; cost estimates and/or quotes, and concept plans.
  • Support for the project, including letters of support; partnership agreements or intentions.
  • Confirmation of other funding; and evidence of the organisation's own contributions.
  • Evidence that support has been sought from other funding schemes.

Who can apply

Organisations can apply for a community drought support grant if they:

  • Are an eligible community organisation or are under the auspices of an eligible community organisation as defined in the definition section.
  • Public and private educational institutions (primary, secondary and tertiary including Parents & Citizens and Parents & Friends Associations).
  • Operate or provide services within the Toowoomba Regional Council area.
  • Have an Australian Business Number (ABN).

Who cannot apply

  • Individuals.
  • For-profit companies, Trusts and other organisations.
  • Government, semi-government organisations and statutory authorities.
  • Unions and student guilds.
  • Research foundations.
  • Professional associations.
  • An organisation that has been granted approval for support through one of our funding programs for the same project.
  • Recipients who have previously defaulted on the conditions of funding.

Eligible projects

A wide range of support will be considered on its merits and community benefit, including but not limited to:

  • assistance towards running an event or project that supports the grants program's objectives.
  • assistance towards establishing a new program.
  • assistance towards feasibility studies needs analyses or community consultations.

Preference is to provide funding that will facilitate deliverable outcomes linked to the program objectives.

Ineligible projects

Community drought support grants will not fund:

  • loan or other debt repayments.
  • projects already started or completed.
  • recurrent administration and running costs, such as:
    • regular wages
    • regular office expenses.
  • projects with a commercial purpose.
  • projects already funded by one of our other grant programs.
  • infrastructure and/or building costs.
  • prize money, trophies, raffle prizes or fundraising.

Assessment processing and criteria

Community drought support grant applications will be considered against the program philosophy, objectives, eligibility criteria and selection criteria. Not all applications that meet the criteria may be successful, as grants are highly competitive and approval will depend on availability of funds, the number of applications, program priorities and geographical equity. Council may give a lower amount than  requested and may place terms and conditions on which items may be funded by the grant.

Selection criteria

Applications must demonstrate:

  • the organisation and project/activity is eligible.
  • the organisation and project/activity is viable.
  • genuine need and community benefit.
  • how and why the support being requested will positively impact the local community.
  • evidence of planning, consultation and support.
  • financial need, the organisation's contribution and support, and other funding sought (whether successful or not).
  • linkages to program objectives.
  • any regulatory requirements have been or will be, satisfied.

Assessment panel

The assessment panel shall include the following members:

  • Councillor responsible for the portfolio for the grant program.
  • 2 other Councillors (to be nominated).
  • Manager of the branch responsible for the grant program, or delegate.
  • Officer within the branch responsible for the grant program.

Receiving a grant/acquittal process

Successful grant recipient organisations will have to meet certain obligations:

  • Enter into a funding agreement with us.
  • Use the grant only for  the nominated purpose for which it is given unless written approval is given by us for a variation.
  • Obtain all appropriate permits, approvals, licenses, insurances and indemnities etc. relating to the project.
  • Expend the funds by 31 December 2017.
  • Acknowledge the State Government's (Department of  Communities, Child Safety and Disability Services) and our support as set out in the funding agreement.
  • Acquit the grant on an acquittal form as set out in the funding agreement by 31 December 2017. Funding is at our discretion and applications may be offered only part funding.

Where the support requested is to match or extend other funding, an interim acknowledgment letter of support may be provided, to be confirmed when and if the other funding is approved.

We reserve the right to request an audit of grant expenditure and to demand repayment of any funds granted, and/or refuse consideration of further support if the conditions set out in the funding agreement are not met. Any unused funds must be returned to us.

Lodging your application

Applications must be postmarked before 5pm Friday 29 September 2017. Late applications may not be considered. Faxed or emailed applications must be followed up with a hard copy of the cover and signature pages.

Applications can be posted to:

  • Toowoomba Regional Council, Community Drought Support Grant, Attn: Darryl Bates, PO Box 3021, Toowoomba QLD 4350

Applications can be delivered to: 

  • Any Toowoomba Regional Council Service Centre by 5pm on Friday 29 September 2017.

Applications can be faxed to:

  • 07 4631 9179

Applications can be emailed to:

  • Darryl.Bates@tr.qld.gov.au

Frequently asked questions

Q.Can we get help in developing our project and completing the application?

A. Yes, you contact your local customer service centre for assistance.

Q.Can I type directly into an electronic Word version of the application form?

A. Yes, the application is available in Word format and can be emailed to you. Contact Council on 131 872 or email Darryl.Bates@tr.qld.gov.au and request an email version.

Q. What if our organisation doesn't have an ABN?

A. You can  still apply, but  you  will need  to provide  us  with  a copy  of  the  group/organisation's Certificate  of Incorporation together with a statement by a supplier form from the Australian Tax Office.

Q. What if our organisation is not registered for GST?

A. You can still apply if your organisation is not required to be registered for GST, but GST will not apply to any grant allocated.

Q. What if our organisation is not incorporated?

A. You can still apply, but the application must be under the support of an eligible organisation who will take full responsibility for  the grant. Our staff may be able to assist in finding sponsors for applications with clear community benefits or assist in getting your group incorporated.

Q. Does my project need to benefit all residents of the Toowoomba Region?

A.  No. As long as there is a service/project/event being delivered in the Toowoomba Regional Council Local Government area and there is a benefit to communities within the Toowoomba region. It is extremely important that applicants identify how and why the support being requested will positively impact the local community.

Q.Can I get funding for more than one year?

A. No. You will need to apply for funding every year, and there is no guarantee of repeat funding.

Q.Can a school apply?

A. Yes. Public and private educational institutions (primary, secondary and tertiary including Parents & Citizens and Parents & Friends Associations) are eligible for funding consideration.

Q.Can we submit an application electronically or by fax?

A. Yes, as long as it is received by the due date, and the original of the cover and signature sheet is posted.

Definitions

Term

Definition

Assessment panel

Working group appointed by us which may include Councillors and our officers.

Auspicing

Auspicing is an agreement from one organisation to apply for funding on behalf of a second organisation.

Community organisation

An entity that carries on activities for a public purpose; or another entity whose primary objective is not directed at making a profit (non-profit).

Eligible community organisation

An organisation registered as a not-for-profit entity and recognised  by the Australian Taxation Office or Australian Securities and Investments Commission in at least one of the following categories:

•  Incorporated entity (Incorporated Associations)

•  Other unincorporated entity with an ABN

•  Australian public company, limited by guarantee

•  Charitable institution

•  Public benevolent institution (PBI)

•  Health promotion charity  (HPC).

In-kind assistance

The supply of support in the form of staff time, equipment or donation of decommissioned  equipment owned by us. Costs of these services will be accounted for internally so as to transparently track and report on our support for the community.

Non-profit

An organisation is non-profit if it is not carried on for the direct or indirect profit or gain of its members, both in its operations and winding up.
Offset -  use/hire/rental facilities and/or service Partially or  fully subsidised  use/hire/rental of our facilities and/or services at below commercial rates, or at no charge. Costs of these services will be accounted for internally as an 'offset' so as to transparently track and report on our support for the community.

Forms 

Community drought support grant guidelines

Community drought support grant application form

Community drought support grant funding agreement

Community drought support acquittal form

Back to top