Grants & funding

Event support grant program

We love to support local not for profit organisations that make our region shine through the range of imaginative events they organise and bring to our community. Groups from outside the region may be eligible for assistance, provided that it can be demonstrated that there will be a direct benefit to Toowoomba Region.

The opportunity to apply for a grant is available twice annually:

Opening date Closing date
1 February 1 March
1 July 1 August

Where it can be demonstrated that particular funding for a major event will have direct results on growth and sustainability, an applicant can be listed to receive funding for multiple years, but no more than 3, subject to conditions.

Major event – over 5,000 patrons with grants of $10,000 & over

  • large scale event.
  • running longer than one day.
  • potential to attract substantial visitation from outside the region.
  • provide substantial economic and social benefit to the region.
  • grant cannot be greater than 20% of event budget.
  • assistance towards promotion, marketing & event development.

Regional event – between 1,000 to 5,000 patrons with grants from $5,000 to $10,000

  • potential to attract attendees from across the region and South-East Queensland.
  • provide reasonable economic benefit and substantial social benefit to the region.
  • grant cannot be greater than 20% of event budget.
  • assistance towards promotion, marketing, event development & entertainment.

 Community event – up to 1,000 patrons with grants up to $1,500

  • being of interest to a local community or small segment of the region.
  • assistance towards promotion, marketing, event development, entertainment & event infrastructure.
  • encourage and support activity that captures the imagination and attention of the community.
  • provide fun-filled exciting entertainment programs where entry is open to the public to attend free of charge or at a subsidised rate .

Organisations can apply for an event support grant if they:

  • are an eligible community organisation or are under the auspices of an eligible community organisation as defined in the Community Grants Policy.
  • operate or provide services within the Toowoomba Regional Council area.
  • have an Australian Business Number (ABN).

Who can't apply:

  • Individuals.
  • For-profit companies, trusts and other organisations.
  • Government, semi-government organisations and statutory authorities.
  • Public and private educational institutions (early childhood, primary, secondary and tertiary including Parents & Citizens and Parents & Friends Associations).
  • Unions and student guilds.
  • Research foundations.
  • Professional associations.
  • An organisation that has been granted approval for support through a Toowoomba Regional Council funding program for the same project.
  • Recipients who have previously defaulted on the conditions of funding.

Priority will be given to applications that include one of the following initiatives:

  • Development of new events possessing the potential to becoming regular events.
  • Development and revitalisation of an established event.
  • Enhancement of the professional delivery to economically sustain an event.
  • Social interaction within an isolated community.

Ineligible activities/applications will include, but not be restricted to:

  • The purchase of land.
  • The core business of educational, religious and medical organisations.
  • Events run solely for commercial profit.
  • Payment of debt.
  • Payment of insurance premiums (insurance premiums will usually be ineligible, however, provision is available for these payments to be considered on a case by case basis).
  • Political activities.
  • Items included in another grant application or to top-up funding for a previous grant or any other Council funding.
  • A government agency or department of local, state or federal levels.
  • Organisations with gaming machines and/or trade regularly with a liquor licence most days of the week.
  • Operational costs including, but not limited to: Council lease costs, Council general rates and utility rates, on-going salaries, auditing, rent and other administrative expenses.
  • Funding for prize money, prizes or trophies.

Other eligibility restrictions may apply to specific funding categories. Low priority is given to events that have received funding previously for similar events, excepting community events.

Applicants (not for profit organisations) must demonstrate:

  • A genuine need for the project/activity.
  • Linkage to the specific Corporate Plan objectives.
  • Linkage to the specific aims and priorities of the selected event category.
  • The benefit to the area of the Toowoomba Regional Council.
  • Evidence of consultation and community partnerships.
  • The capacity to successfully complete the project.
  • A balanced, realistic and complete project budget.
  • Evidence of inclusive participation.
  • Level of funding contributed by the applicant and/or others towards the project.
  • Have appropriate insurance and adhere to sound Workplace Health and Safety practices.
  • Have met all acquittal conditions of previous Council grants and have no debt to Council.
  • Be able to demonstrate financial viability.
  • Address specific event category priorities.
  • Include required supporting documentation.
  • Evidence of inclusive participation.
  • Level of funding contributed by the applicant and/or others towards the project.

Other eligibility restrictions may apply to specific funding categories. 

Low priority is given to events that have received previous funding, except community events.

If an applicant donates profits from an event to charity, we require the retention of profits, equal to the value of the grant, for the running of the next year’s event. If it is a one off event, then the grant must be re-payed before any profits from the event are distributed. Failure to meet these requirements will render an applicant ineligible for future funding. 

Funding is limited and therefore, it is not possible to meet all requests.

 

How to apply

  1. Read the 2.13 Event Support Grant Program Guidelines to check you are eligible.
  2. Fill in the Grants - event support form and the relevant budget spreadsheet for your program:
  3. Submit the 'Grants - event support grant form' and the relevant budget spreadsheet via one of the options below:
    • Mail: Toowoomba Regional Council, Tourism and Events Branch, PO Box 3021, Toowoomba Qld 4350 and email: info@tr.qld.gov.au 'Attention: Simon Underwood'; or
    • In person: Toowoomba Customer Service Centre, 4 Little Street, Toowoomba

Applications must be stamped (post marked) by Australia Post no later than the day of the closing date or hand delivered no later than 5pm on the closing date.

 

Application help

Applicants are strongly encouraged to get a Community Development Officer, or specialist officer, to discuss the application prior to lodging to ensure that all documentation is in place to meet the requirements, and ensure the best opportunity to be considered for support.

Applicants can attend a community grant workshop or make appointments to see appropriate staff for advice. Contact us to make appointments.

 

Related information

Online statistical tool (providing information on the Toowoomba region's population and economic breakdown)

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