Weddings in parks

Married couple under tree

Our region has an amazing selection of parks to celebrate your wedding ceremony in. Parks provide a perfect backdrop for your ceremony and photos. Features can include rural landscapes, water features, secluded areas, beautiful gardens, picturesque tall trees and avenues, seasonal floral displays and grassed open spaces.

We understand how important your wedding day is and booking a nominated park is the best way to ensure no other booked events or weddings are taking place at the same time. Your wedding day is often the biggest celebration in your life so please secure your date early. Use of parks for photos does not require booking, however you must give right of way to booked ceremonies.

How to book

1. Complete a wedding ceremony application form (see bottom of article) or alternatively book online via the following links:

The maximum booking duration is two hours including set up, arrival, ceremony and departure. We do not permit wedding receptions in the parks, however, there are many ideal reception venues throughout the region.

2. A provisional approval letter will be forwarded to you to advise of your booking within 7- 10 working days. Your booking will be confirmed once full payment is made within 21 days from the date indicated on the provisional approval letter. If there is another booking or event which conflicts with your application, Council will contact you by telephone to discuss. 

Cost of booking a park for a wedding

A fee of $90.00 (inc GST) is applicable for the use of the selected wedding site for two hours.

Conditions for use of parks

Our parks are a great location for a variety of events including wedding ceremonies.

  • The submission of an application form does not constitute approval for park usage. The application form submission is a registration of interest only.
  • By signing the wedding ceremony application, the applicant states they have read and understood the conditions for a wedding ceremony and agree to comply with all conditions set out therein.
  • Please note that annual and major events take precedence over park wedding ceremonies
  • Council does not allow bookings at Laurel Bank Park, Queens Park and Picnic Point during the Carnival of Flowers.
    Areas will not be cordoned off or signage erected by Council.

Payment options

Cash, debit card, credit card, money order and cheques are accepted. Payment can be made over the phone or at any Toowoomba Regional Council service centre.  Payment confirms your booking please retain your receipt.

Cancellation

If the wedding is cancelled more than six (6) weeks prior to the wedding date, a full refund will apply. If the wedding is cancelled less than six (6) weeks before the wedding date, no refund will apply, however council may review each case on an individual basis.

Wet weather

No refund applies for wet weather cancellations.

Selection of wedding site

It is recommended when submitting your written application that two sites be selected in case the first choice is not available.

Event sites

Ceremonies must only take place in the area/s approved by Council and, unless otherwise approved, must not interfere with pedestrian flow, public amenities, picnic gazeboes/shelters, local businesses or residents. No specific area are to be closed for private use.

Can I drive a vehicle into the park?

No vehicle/s are permitted to be driven on the park, other than on designated public roads, or parked in the designated car parking areas. Guests should be made aware that vehicles that are illegally parked on the park may be subject to an infringement notice.

Live music and PA systems

Acoustic instruments and battery-operated PA systems are permitted in the park, provided sound levels are kept to a level that does not disturb others.

Can alcohol be consumed in a park?

Consumption of alcohol is prohibited in a public place under the Liquor Act 1992.

Cleaning and remediation

The area is to be left in a clean and tidy condition to the satisfaction of Council.

Confetti & rice are not permitted as they are classified as litter. Rose petals are permitted in lieu of confetti and must be cleaned up after the event.

Council may undertake unprogrammed/emergency maintenance within parks which is beyond council control, as well as programmed maintenance for parks; council has the right to carry out these works. In these instances you may be required to relocate your wedding ceremony location. Council makes every effort to carry out park maintenance with minimal disruption to booked weddings, but circumstances can arise when this is not possible. Council will contact you in the case of major work being carried out at your wedding ceremony location. Due to the continuing improvements of Council parks, Council cannot always guarantee the area will remain free from construction activities.

Equipment

Council does not provide hire equipment for wedding ceremonies (i.e. PA systems, chairs, red carpet, etc.). The provision of all equipment required for a ceremony is the responsibility of the applicant and all costs must be borne by the applicant. Set up and pack down of all equipment within the allocated time is to be undertaken by the applicant, at the applicant's expense.

The applicant is responsible for all property, equipment, decorations and materials associated with their ceremony. Council will not accept any responsibility for damage or loss prior to, during or after the ceremony.  No fixtures are to be attached to trees or structures.

Unforeseen circumstances

If, due to unforeseen circumstances, the park/gardens are affected (i.e. storm damage, mechanical failures and vandalism etc.), Council may review cases on an individual basis.

Observance of statutes and other instructions

The applicant must comply with and give all notices required by any relevant Council's local laws. Formal wedding receptions and marquees are prohibited. Council does not require a booking for wedding photography in the park. The provisional approval letter and receipt of payment may be required to be sighted by an authorised Council officer.

Council does not allow bookings at Laurel Bank Park, Queens Park and Picnic Point during the Carnival of Flowers.

An approval does not guarantee exclusive use of the area and/or its facilities.

Things to note:  

  • Your booking will confirm that no other approved bookings exist for the nominated time in the nominated location. However, an approval does not guarantee exclusive use of the area.· Payment is required within 21 days.
  • Maximum booking duration is two hours including set up, arrival, ceremony and departure.
  • Other users may be in the area picnicking, playing or walking dogs. There may also be another ceremony both prior to and/or after your ceremony.
  • Council maintains its parks and gardens on a routine maintenance program. Special mowing or additional servicing of the area is not provided. Council is unable to control leaf/branch debris resulting from inclement weather conditions or irresponsible people  using the area prior to your ceremony.
  • Flowers are seasonal and council does not guarantee a flower display.
  • Water hazards – if ponds, fountains or lakes are located within the area, it's a good idea to advise parents before the ceremony to ask them to take responsibility for their children's supervision.
  • Alcohol is prohibited.
  • Any equipment hire is at hirer expense.

Have you considered:

  • A wet weather alternative in the event of inclement weather.· Exposure to late afternoon sun.
  • Is there adequate parking for your guests?
  • Passing traffic noise may spoil the ceremony. Ensure the ceremony is well away from the road.
  • Toilets - are there toilets within close proximity?

Related information

Wedding ceremony in a park permit application

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