Electronic document lodgement of privately certified building approvals

The purpose of the following guideline is to outline and explain the procedures for private certifiers to electronically lodge all building approval documents.


Reason for lodging your building application electronically

It is cheaper to lodge privately certified building approval documents electronically rather than by hardcopy as a reduced document lodgement fee now applies for online lodgement. If you submit your building certification documents online, all associated documents must also be submitted electronically. For example, if you lodge an engagement notice online, then you must also lodge the decision notice, final notice and any other documents online.


Electronic lodgement options

You have the option of lodging your documents:


Mandatory requirements for lodging documents electronically

Lodgement fee

The payment of the document lodgement fee must be through an existing Toowoomba Regional Council debtor account or paid over phone by card.

PDF documents

Documents must be in PDF format:

  • Created by a software program, not by a scanner
  • Unlocked with no password protection
  • Unzipped
  • Legible
  • Correct orientation (vertical or horizontal)
  • Total document size must not exceed 50Mb

The approval documents are required to be saved as 1 PDF in the following order:

  1. Decision notice
  2. DA Form 2 – Building work details
  3. Form 56 - Notice of engagement, unless previously lodged
  4. Form 20 – Lodgement of building work
  5. Plans and supporting documentation

The documents listed above are required at the time of lodgement as they are mandatory requirements as stated in s86 of Part 6 of Chapter 4 of the Building Act 1975.

Note: Do not provide a hard copy if lodging electronically.


Useful tips for electronic lodgement

How to reduce the size of documents

To reduce the file size of Adobe PDF documents refer to the software provider, e.g. Adobe Acrobat for instructions on reducing PDF file sizes.

Why you should reduce document size

When uploading documents you are using your internet data allowance and capability. Reducing the file size will save time uploading and potential for errors. Council's network also has limitations on the total volume it can receive at one time.


Further information

For further specific information please contact 131 872 or visit your nearest Customer Service Centre.

Related document

PDFINFO 056 Document Lodgement of PC Building Approval Guidelines

Last Updated: Friday, 17 May 2019 11:53
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