The purpose of the following guideline is to outline and explain the procedures for private certifiers to electronically lodge all building approval documents.
Reason for lodging your building application electronically
It is cheaper to lodge privately certified building approval documents electronically rather than by hardcopy as a reduced document lodgement fee now applies for online lodgement. If you submit your building certification documents online, all associated documents must also be submitted electronically. For example, if you lodge an engagement notice online, then you must also lodge the decision notice, final notice and any other documents online.
Electronic lodgement options
You have the option of lodging your documents:
- By using our online form.
- By email to Council's DA Lodgements section – DA.Lodgements@tr.qld.gov.au.
Mandatory requirements for lodging documents electronically
The payment of the document lodgement fee must be through an existing Toowoomba Regional Council debtor account or paid over phone by card.
Documents must be in PDF format:
- Created by a software program, not by a scanner
- Unlocked with no password protection
- Correct orientation (vertical or horizontal)
- Total document size must not exceed 50Mb
The approval documents are required to be saved as 1 PDF in the following order:
- Decision notice
- DA Form 2 – Building work details
- Form 56 - Notice of engagement, unless previously lodged
- Form 20 – Lodgement of building work
- Plans and supporting documentation
The documents listed above are required at the time of lodgement as they are mandatory requirements as stated in s86 of Part 6 of Chapter 4 of the Building Act 1975.
Note: Do not provide a hard copy if lodging electronically.
Useful tips for electronic lodgement
How to reduce the size of documents
To reduce the file size of Adobe PDF documents refer to the software provider, e.g. Adobe Acrobat for instructions on reducing PDF file sizes.
Why you should reduce document size
When uploading documents you are using your internet data allowance and capability. Reducing the file size will save time uploading and potential for errors. Council's network also has limitations on the total volume it can receive at one time.
For further specific information please contact 131 872 or visit your nearest Customer Service Centre.