The Planning and Development Committee is responsible for matters relating to development assessment, strategic land use planning and building compliance. All Councillors are members of the committee.

The Committee meets on the second Tuesday of each month at 9 am in Council Chambers, First Floor, City Hall, 541 Ruthven Street, Toowoomba.

Committee meetings are open to the public.

The notice of meeting, table of contents and agenda items (excluding confidential items) are available on this website on the Friday evening prior to the Meeting.

To access committee meeting reports past the year supplied below, please contact us.


The meeting schedule can be found in our 'Council meeting structure & meeting schedule' article.

Councillor M. O’Hara Sullivan (Chair)

Councillor W.W. Cahill  (Portfolio Leader)
His Worship the Mayor, Councillor R.P. Antonio 
Councillor G.C. McDonald
Councillor T.P. McMahon
Councillor J.J. O’Shea
Councillor K.G. Shine
Councillor N.M. Sommerfield
Councillor C.E. Taylor
Councillor M.M. Taylor
Councillor R.L. Vonhoff

The Planning and Development Committee will be a standing committee of Council and these Terms of Reference will provide guidance for the matters that are to be referred to and considered by the Committee.Aim
To consider matters relating to the Planning and Development operations of Council and make recommendations to Council on an ongoing basis.Role
The Committee's role is to provide ongoing leadership and deal with particular aspects of the Council's Planning and Development business, giving detailed deliberation to these matters, before making recommendations to Council.

The Committee's responsibilities include:


  • Infrastructure planning

  Strategic Land Use Planning  

  • Built environment
  • Community (social and culture) planning
  • Heritage
  • Infrastructure planning
  • Major development facilitation
  • Natural environment planning
  • Statutory planning 


  • Building certification
  • Development regulation and compliance
  • Plumbing and drainage 

  Development Assessment  

  • Development assessment referred from the Development Assessment Panel. 

A Portfolio Leader may be appointed by Council to assist the Committee Chair in certain responsibilities.

Membership of the Committee is to include all Councillors.Quorum
A quorum of the Committee is a majority of its members (i.e. 6).Meeting frequency
Unless otherwise determined, the Committee will meet on the second Tuesday of each month commencing at 9.00 a.m. in the Council Chambers, City Hall, 541 Ruthven Street, Toowoomba.Reporting requirements
The Committee is exempt from keeping minutes of its meetings, pursuant to section 272(6) of Local Government Regulation 2012.  Rather, a report including recommendations from the Committee will be presented to the next ordinary meeting of Council for consideration and deliberation.Review of terms of reference
These terms of reference are to be reviewed from time to time, as necessary.


Agendas and minutes

We are in the process of changing the way we manage Council meeting agendas and minutes. While this change is being made documents can be found in two locations:

  1. After 15 September 2022 - Located in frame below or at
  2. Before 15 September 2022 - Refer to the list at the bottom of this page.


1. Agendas and minutes after 15 September 2022

Instructions: Find the relevant meeting in the list below. Select it to view all associated files, or use the links in the Files columns to view any available agendas, packets or minutes. The video icon in the Media column will launch the video.


2. Minutes before 15 September 2022