The Finance and Business Strategy Committee is responsible for matters relating to governance, corporate planning, people and organisational development, customer service, information, communications and technology, and stakeholder engagement and communications. All Councillors are members of the committee.

The Committee meets on the Wednesday following the second Tuesday of each month immediately following the Environment and Community Committee Meeting, in Council Chambers, First Floor, City Hall, 541 Ruthven Street, Toowoomba.

Committee meetings are open to the public.

The notice of meeting, table of contents and agenda items (excluding confidential items) are available on this website on the Friday evening prior to the Meeting.

To access committee meeting reports past the year supplied below, please contact us


The meeting schedule can be found in our 'Council meeting structure & meeting schedule' article.

Councillor G.C. McDonald (Chair)

Councillor K.G. Shine (Portfolio Leader)
His Worship the Mayor, Councillor R.P. Antonio 
Councillor W.W. Cahill 
Councillor T.P. McMahon
Councillor M. O’Hara Sullivan 
Councillor J.J. O’Shea
Councillor N.M. Sommerfield 
Councillor C.E. Taylor
Councillor M.M. Taylor
Councillor R.L. Vonhoff

The Finance and Business Strategy Committee will be a standing committee of Council and these Terms of Reference will provide guidance for the matters that are to be referred to and considered by the Committee.Aim
To consider matters relating to the Governance and Business operations of Council and make recommendations to Council on an ongoing basis.Role
The Committee's role is to provide ongoing leadership and deal with particular aspects of the Council's Governance and Business activities, giving detailed deliberation to these matters, before making recommendations to Council.Responsibilities
The Committee's responsibilities include:

  Finance and Business Strategy Directorate

  • Corporate and business planning
  • Strategic risk management
  • Service improvement Initiatives

  People and Organisational Development 

  • Employment services
  • Human Resources
  • Human Resources Information Systems
  • Policy development
  • Workplace Health and Safety
  • Workplace relations

   Information, Communications and Technology 

  • Application Services
  • Delivery of ICT change portfolio
  • Document management services
  • Geospatial information services
  • Management and governance
  • Technology services

  Stakeholder Engagement and Communications 

  • Corporate communication
  • Stakeholder Engagement
  • Community Engagement 

  Customer Service 

  • Community liaison
  • Customer service operations
  • Administration co-ordination 


  • Civic Administration and City Hall Support
  • Council Business co-ordination
  • Governance
  • Corporate Policy and Local Laws
  • Legal Services

Notwithstanding the Committee responsibility for the above matters, issues related to these responsibilities may be reported directly to the Ordinary Meeting of Council where it is prudent to do so.

Membership of the Committee is to include all Councillors.Quorum
A quorum of the Committee is a majority of its members (i.e. 6).Meeting frequency
Unless otherwise determined, the Committee will meet on the Wednesday following the second Tuesday of each month immediately following the Environment and Community Committee meeting, in the Council Chambers, City Hall, 541 Ruthven Street, Toowoomba.Reporting requirements
The Committee is exempt from keeping minutes of its meetings, pursuant to section 272(6) of Local Government Regulation 2012.  Rather, a report including recommendations from the Committee will be presented to the next ordinary meeting of Council for consideration and deliberation.Review of terms of reference
These terms of reference are to be reviewed from time to time, as necessary.


Agendas and minutes

We are in the process of changing the way we manage Council meeting agendas and minutes. While this change is being made documents can be found in two locations:

  1. After 15 September 2022 - Located in frame below or at
  2. Before 15 September 2022 - Refer to the list at the bottom of this page.


1. Agendas and minutes after 15 September 2022

Instructions: Find the relevant meeting in the list below. Select it to view all associated files, or use the links in the Files columns to view any available agendas, packets or minutes. The video icon in the Media column will launch the video.


2. Minutes before 15 September 2022