Located in the heart of Highfields, the Highfields Library community meeting rooms offers three modern, air-conditioned spaces available to hire. Able to be booked by any organisation or community group, with prices to suit different categories of users, these spaces are part of Council's vision to provide facilities that foster community inclusion and development.

How to book

Online: Community venues booking form (online)

Applications are processed within three business days. If you are not able to place a booking using the online form, contact Highfields Library on 07 4699 6519.

Location

Upper ground level, 32 O’Brien Road, Highfields. View Google Map.

Facility opening hours

View the library locations and opening hours and Customer Service Centre information.

Community meeting room opening hours

  • Monday - 9am-5pm                              
  • Tuesday - 9am-9pm                             
  • Wednesday - 9am-9pm                        
  • Thursday - 9am-9pm                            
  • Friday - 9am-5pm                                
  • Saturday - 10am-2pm

The Highfields Library is accessible to people of all abilities and is wheelchair friendly. Ambulant and accessible amenities are located on both the lower and upper ground levels.

The Red Ash Room has a wheelchair accessible sink (for patrons to access and use during hire only).

The adjacent public car park has six disability spaces with no time limits.

Toilets including unisex accessible toilets are available on both the lower and upper ground. A separate parent room with baby change table and microwave is located on the lower ground.

  • Room hire includes access to audio visual technology (Apple devices not currently compatible).
  • Free wi-fi is provided, however hirers are encouraged to bring a back up internet source, e.g. wi-fi dongle. 
  • Bring your own device (BYOD) capable however it is recommended you bring cables.
  • A zip tap (hot/cold water) is available in each community meeting room on the upper ground level to refill water bottles (only available during hire times).
  • Room capacity may vary depending on COVID-19 guidelines.

We offer our community meeting rooms at different rates for different types of bookings – commercial, subsidised commercial and community.

Commercial

 A user whose primary function is to generate a commercial profit or who operates as a business.

Company / Organisation

A user whose primary function is to generate a commercial profit or who operates as a business

Government

Government departments including bookings made by Toowoomba Regional Council

Education

Private / State institutions registered with the Department of Education including universities

Subsidised commercial

Activity of a partly commercial nature which are run to benefit the community whilst acting as a fundraising event and or function for the applicant organisation or individual.  These events usually attract a reduced admission charge e.g. school retreats, concerts and musical events

Community

Activities which are focused at providing service or facilities for the benefit of the entire community.  These types of events/functions provide opportunities for the community participation and education.  These events usually do not charge an admission fee.

Incorporated / Unincorporated Associations

Interest Groups

Community organisations that are incorporated or unincorporated

Charitable Organisations / Not for Profit Organisations

Charities registered with Australian Charities & Not-For-Profits Commission (ACNC)

 

All fees are inclusive of GST.

Room Name

Fees, Capacity & Equipment

Green Wattle Room

 Green Wattle picture 1

 Green Wattle picture 2

 

 

Fees Commercial

  • 0-3 hours $135
  • 3+ hours $200

Fees Subsidised Commercial

  • 0-3 hours $101.25
  • 3+ hours $150

Fees Community

  • 0-3 hours $47.25
  • 3+ hours $70

Capacity based on room layout

  • 53m2
  • Total 26pax
  • Theatre style – 16pax
  • Classroom style – 12pax
  • U-shape style – 14-17pax
  • Workshop style – 18pax
  • Boardroom style – 12-20pax

rsz highfields library room layout pics

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

Green Wattle Double*

* Green Wattle + Grey Gum combined

Grey Gum and Green Wattle Room Picture 1

Fees Commercial

  • 0-3 hours $270
  • 3+ hours $400

Fees Subsidised Commercial

  • 0-3 hours $202.50
  • 3+ hours $300

Fees Community

  • 0-3 hours $94.50
  • 3+ hours $140

Capacity based on room layout

  • 106m2
  • Total 52pax
  • Theatre style – 40pax
  • Classroom style – 32pax
  • U-shape style – 42pax
  • Workshop style – 42pax
  • Boardroom style – 40pax

rsz highfields library room layout pics

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

Grey Gum Room

 Grey Gum Picture 1

 

Fees Commercial

  • 0-3 hours $135
  • 3+ hours $200

Fees Subsidised Commercial

  • 0-3 hours $101.25
  • 3+ hours $150

Fees Community

  • 0-3 hours $47.25
  • 3+ hours $70

Capacity based on room layout

  • 53m2
  • Total 26pax
  • Theatre style – 18pax
  • Classroom style – 16pax
  • U-shape style – 22pax
  • Workshop style – 24pax
  • Boardroom style – 12-20pax

rsz highfields library room layout pics

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

 

 

Grey Gum Double*

* Grey Gum + Red Ash combined

 Grey Gum Double Picture 1

Grey Gum Double Picture 2

rsz red ash 1

Grey Gum Double Picture 3

 

Fees Commercial

  • 0-3 hours $270
  • 3+ hours $400

Fees Subsidised Commercial

  • 0-3 hours $202.50
  • 3+ hours $300

Fees Community

  • 0-3 hours $94.50
  • 3+ hours $140

Capacity based on room layout

  • 119m2
  • Total 59pax
  • Theatre style – 50pax
  • Classroom style – 32pax
  • U-shape style – *See Staff
  • Workshop style – 54pax
  • Boardroom style – 38pax

rsz highfields library room layout pics

Features:

  • Combination of vinyl flooring & carpet
  • DDA compliant access to sink
  • Additional sink
  • 120L Under bench fridge
  • 32L Inverter microwave
  • Double drawer dishwasher

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

Red Ash Room

 Red Ash Room Picture 1

Red Ash Room Picture 2

Red Ash Room Picture 4

Red Ash Room Picture 3

Fees Commercial

  • 0-3 hours $135
  • 3+ hours $200

Fees Subsidised Commercial

  • 0-3 hours $101.25
  • 3+ hours $150

Fees Community

  • 0-3 hours $47.25
  • 3+ hours $70

Capacity based on room layout

  • 66m2
  • Total 33pax
  • Theatre style – 27pax
  • Classroom style – 16pax
  • U-shape style – N/A
  • Workshop style – 30pax
  • Boardroom style – 14-18pax

rsz highfields library room layout pics

Features:

  • Combination of vinyl flooring & carpet
  • DDA compliant access to sink
  • Additional sink
  • 120L Under bench fridge
  • 32L Inverter microwave
  • Double drawer dishwasher

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

Red Ash Full*

*All 3 rooms combined

All 3 rooms combined

All 3 rooms combined Picture 2

All 3 rooms combined picture 3

Red Ash Full Picture 4

Fees Commercial

  • 0-3 hours $405
  • 3+ hours $600

Fees Subsidised Commercial

  • 0-3 hours $303.75
  • 3+ hours $450

Fees Community

  • 0-3 hours $141.75
  • 3+ hours $210

Capacity based on room layout

  • 172m2
  • Total 85pax
  • Theatre style – 70pax
  • Classroom style – 48pax
  • U-shape style – *See Staff
  • Workshop style – 72pax
  • Boardroom style – *See Staff  

rsz highfields library room layout pics

Features:

  • Combination of vinyl flooring & carpet
  • DDA compliant access to sink
  • Additional sink
  • 120L Under bench fridge
  • 32L Inverter microwave
  • Double drawer dishwasher

Equipment:

  • Lectern,
  • 86” 4K TV
  • Power & data floor boxes
  • Zip tap (hot/cold water)
  • Foldable tables & stackable chairs
  • BYOD capable
  • Video conference technology enabled (Apple devices not currently compatible).

Parking is available in the main public car park in the Cultural Precinct and offers 112 free car parking spaces. Open 24 hours a day, seven (7) days a week, the car park is accessed via Balmoral Street. 

It includes:

  • 99 standard car parks with no time limits
  • 8 disability spaces with no time limits
  • 5 car parks with a 15-minute time limits adjacent to the Highfields Library
  • A loading zone adjacent to the Highfields Library for loading and unloading goods and passengers
  • bike and mobility scooter storage in well-lit areas adjacent to the Highfields Library
  • lighting and security cameras

Booking a community meeting room does not guarantee a car park, particularly during peak or busy times or if an event is being held in the precinct.

Mobility scooter parking and charging and bike storage is located outside the building and can be accessed by the public while using the facility.

rsz highfields library parking map

Please note invoices for room hire cannot be issued.

Payments will need to be received in full no later than three (3) business days from the booking date.

You will need the details within your booking letter with you when making payment - Please quote your Booking ID and RC Code.

Options for payment include:

  • In person at the Highfields Library Customer Service help desk, or any other Customer Service Centre within the Toowoomba Region.
    Accepts EFTPOS (including credit card*), cash or cheque.
  • Post: Cheques are to made out to “Toowoomba Regional Council” and can be posted to: PO Box 3021 Toowoomba QLD 4350
  • Phone: Call Council on 131 872 (credit card* payments only)

* Payment made by credit card over the phone and in person will incur a credit card surcharge.

NOTE: Council does not accept American Express.

External Picture 1

floor plans upper ground for upload onto internet article resizing